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A native file is an original file in the format defined by the software that created it, preserving all original data, formatting, and features like formulas or animations. For example, the native file for a spreadsheet created in Microsoft Excel is its original .xls or .xlsx format, not a converted PDF or image. Using native files ensures optimal data integrity, functionality, and compatibility within the creating program's ecosystem.

Key characteristics of native files

Original format: The file is saved in the default structure of the creating application, such as .docx for Microsoft Word or .psd for Adobe Photoshop.

Preserves all data: Native files retain dynamic content like formulas, embedded objects, hidden comments, and tracked changes that are often lost or altered in conversions to other formats like PDFs or JPEGs.

Cost-effective: In many situations, like legal eDiscovery, producing files in their native format is less costly and time-consuming because it avoids the need for conversion to another format.

Completeness: They provide the most complete and reliable record of a document, which is crucial when data integrity is important, such as in legal proceedings.